Article XIV - Privacy & Access to Membership Information
The Membership and/or customer list or information of the Association, including addresses and any associated data, is private and proprietary information of the Association. As such it belongs to the whole organization and not to any particular Member. Neither it nor portions thereof will be distributed or sold to any individual or organization for any purpose unless approved for a proper use by the Board of Directors. The individual or organization requesting access to or a copy of the Membership list must complete the Association's Request for Information Form and execute an Agreement for liability for any misuse or loss of control of the list, if the request is to be granted.
Literature or information deemed relevant and germane to the business of the Association and endorsed by the Association may be mailed to the Members by the Association, or its agents, related entities, or partners.
The Association may in its sole discretion forward other literature or information to its Members for any purpose so long as the same is approved by the Board of Directors. The Association retains the right to refuse and to deny to any party the effective use of the Association's Membership list or portions thereof to disseminate literature or information not approved by the Board of Directors. The Association may require the prepayment of any expenses associated with such mailing to be paid in advance of the mailing. All requests for use of the Membership list, whether directly or indirectly, require Board approval.
Qualified candidates running for the Board of Directors may be allowed to use the Membership list to distribute information to the Members regarding their candidacy in the period of time following their nomination and the deadline set for the return of the mailed ballots prior to the annual meeting, and only until the conclusion of the election. At a reasonable time following mailing of the ballots, a qualified candidate for the Board of Directors who has been properly included on the ballot as a candidate for the Board of Directors may obtain at his/her costs a printed (not electronic) list of the Members with addresses in printed format by signing an Agreement for Disclosure agreeing to be bound by the rules and regulations of set by the Board of Directors and this policy. Said agreement shall at a minimum restrict the use of the information to election purposes, call for the destruction of the same following the election, and provide penalties for misuse of the information.